The 7 best AI note taker apps to streamline meetings in 2025

Meetings can be a significant time drain, with many pre- and post-meeting activities involved. Research by Salesforce revealed that sales reps spend over 70% of their time on admin tasks around meetings (again, not attending meetings).

One major time suck in it is taking notes, sending them out, and uploading details to any project management tool. But you can win back those precious hours of your workweek by using an AI note-taking tool. It can generate real-time transcriptions and summarize key points automatically.

In this post, we will look at the 7 best AI note-taking tools, their features, pricing, pros, and cons.  

A quick comparison of the best AI note-takers

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7 best AI note taking apps in detail

1. Avoma

Avoma is an AI-powered note-taking and meeting assistant that helps customer-facing teams save time, boost productivity, and focus on what truly matters—moving conversations forward.

Streamlined note-taking and meeting documentation

• Auto meeting recording and transcription: Avoma records and transcribes meetings so you can focus entirely on the conversation. 
• AI-generated notes: Automatically captures and organizes detailed, human-like notes tailored to custom templates for each meeting type, saving users over 15 minutes per meeting.
• Automatic smart chapters: Break down meetings into key topics, enabling users to quickly revisit important sections without manually skimming through lengthy recordings.
• Automatic recordings: Capture every detail of your meetings with automatic video and audio recordings, which can be reviewed at faster playback speeds for efficient information retrieval.
• Note-editing capabilities: Edit AI-generated notes and transcripts to add additional context or information as needed.
• Collaborative note editor: Collaborate on meeting notes in real-time across functions and teams to ensure comprehensive documentation.

Comprehensive features to enhance productivity

• AI-powered follow-up emails: Generate accurate meeting recap emails and outline next steps with minimal effort, ensuring that conversations maintain momentum.
• CRM integration: Automatically update CRM fields with key details discussed during meetings, eliminating tedious data entry and ensuring accurate records for methodologies like MEDDIC, SPICED, or NEAT.
• Meeting scheduling: Simplify scheduling by creating multiple scheduling pages for different types of calls (e.g., sales demos, interviews).
• Playlists: Curate playlists to keep meeting recordings and notes organized for easy access. Share meetings or just important snippets to your team.
• AI scorecards: Let AI handle call scoring based on predefined criteria. Use the insights to create data-driven coaching plans for your team.
• Revenue intelligence: Monitor deal conversations to highlight opportunities that need attention while projecting potential revenue.

Compatible with platforms like Zoom, Google Meet, Microsoft Teams, and more, Avoma is trusted by revenue teams across SMBs, mid-market, and enterprise companies to improve efficiency and drive growth.

Pros:

• High transcription accuracy
• Easy to use
• Flexible pricing models
• Helpful for coaching sales teams
• Great for both external and internal meetings
• Clearly defined access levels

Cons:

• Designed for organizations. It is not the best fit for individuals, students, researchers, universities, etc.

Pricing:

• Free Trial: Experience all features without restrictions for 14 days.
• AI Meeting Assistant: $19/user/month
  Automates note-taking and scheduling with unlimited AI meeting assistance, transcription, and CRM/dialer integration.
• Conversation Intelligence: $59/user/month
  Enhances coaching with AI scorecards, talk pattern insights, and smart trackers to improve team performance.
• Revenue Intelligence: $79/user/month
  Optimizes pipeline reviews, forecasting, and win-loss analysis with automatic CRM updates and custom deal boards.

What do users say about Avoma?

Source: G2

Source: G2

‍2. Otter.ai

Otter.ai is an AI meeting assistant that records audio, takes notes, captures action items, and generates summaries.

Best for: Individuals like freelancers and students to take AI notes or as a meeting assistant.

Supported meeting platforms and dialers: Zoom, Google Meet, and Microsoft Teams 

Key features: 

• Automated transcription and note-taking: Otter.ai automatically joins meetings to record audio and generate summaries.
• Speaker identification: It tags different speakers in a conversation for more context. 
• Coaching recommendations:  OtterPilot for sales pinpoints highlights and lowlights from sales calls to coach the sales team.
•  CRM Integration: OtterPilot for sales automatically syncs notes to Salesforce and HubSpot after call.

Pros: 

• Easy to set up for individuals like solopreneurs, freelancers, and students

Cons:

• Low transcription accuracy

Pricing:

• Free Plan: Up to 300 minutes of transcription per month for individuals.
• Pro Pack: $8.33/user/month
  Includes 1,200 monthly transcription minutes; 90 minutes per conversation.
• Business Pack: $20/user/month
  Offers 6,000 monthly transcription minutes; 4 hours per conversation.
• Advanced Features: Pricing available upon request for features like OtterPilot for sales.

What do users say about Otter.ai?

Source: G2

Source: G2

3. tl;dv

tl;dv (Too Long; Didn't View) is an AI-powered meeting recorder to summarize videos or meeting recordings. It supports teams to make the most of virtual meetings.

Best for: Meeting transcriptions and team collaboration

Supported meeting platforms: Zoom, Microsoft Teams, and Google Meet

Key features:

• Auto recording and transcription: tl;dv records and transcribes meetings on platforms like Zoom, Google Meet, and Microsoft Teams.
• AI-powered note-taking: You get a quick summary of key moments in meetings to increase productivity.
• Speaker identification: It tags the right speakers in the transcription.
• Video clip creation: You can create bite-sized video clips from longer meetings to share important moments with clients or team members.
• Integration with collaboration tools: Can integrate with tools like Notion, Google Docs, Slack, Salesforce, and HubSpot to enhance workflow efficiency.

Pros:

• Unlimited free plan with basic features

Cons:

• Limited compatibility with video platforms and CRMs
• No advanced features beyond analyzing transcripts or generating notes

Pricing:

• Free Plan: Basic features for small teams and individuals, limited to meeting notes for 10 meetings only.
• Pro Plan: Starts at $18/user/month
  Advanced features including meeting notes for unlimited meetings.
• Business Plan: Starts at $59/user/month
  Includes advanced features like coaching and sales playbooks.
• Enterprise Plan: Available upon request.

What do users say about tl;dv?

Source: G2

Source: G2

4. Fireflies.ai

Fireflies.ai helps to transcribe, summarize, and analyze voice conversations. It also integrates with project management tools to increase team collaboration.

Best for: Taking AI notes for voice calls  

Supported meeting platforms and dialers: Zoom, Google Meet, Microsoft Teams, Webex, Skype, GoTo Meeting, DialPad, Lifesize, Outreach, Aircall, RingCentral 

Key features: 

• Transcripts and summaries: Fireflies.ai automatically joins meetings to create transcripts (with speakers marked) and generate summaries.
• Soundbites: You can create soundbite snippets from the call to share with team members.
• Project management: It automatically creates tasks in project management tools by picking action items from call summaries.
• Scorecards: You can track the performance of each teammate by getting a summary of key points like talk-to-listen ratio, number of questions asked in calls, filler words used, etc.
• CRM integration: It syncs summaries of customer meetings into CRM.

Pros: 

• High accuracy of transcriptions
• Easily create call workflows by option to automatically update project management tools and CRM after meetings

Cons:

• Video recording feature available in advanced plans only

Pricing:

• Free Plan: Up to 800 minutes per user per month.
• Business Plans: Start at $19/user/month
  Maximum bot recording time of 3 hours.
• Enterprise Plans: Start at $39/user/month
  Maximum bot recording time of 4 hours.

What do users say about Fireflies.ai?

Source: G2

Source: G2

5. Fellow.app

Fellow is a collaborative meeting and productivity platform to enhance productivity for remote and hybrid teams. It offers a summary of calls, uploads details to project management, and brings a system to your internal calls. 

Best for: Remote and hybrid teams for AI-based note taking/meeting assistant

Supported meeting platforms and dialers: Zoom, Microsoft Teams, and Google Meet

Key features: 

• Collaborative agendas: Fellow provides customizable templates to define agendas for calls, which team members can edit.
• Real-time collaborative notes: It gives AI-transcribed meeting notes with summaries to save as minutes of meetings. It allows team members to access and edit these notes parallelly.  
• Integration with project management and productivity stack:  You can build an entire workflow for calls by automatically creating tasks on project management tools, uploading meeting inputs to cloud storage, and sending nudges to Slack.

Pros: 

• Promotes team collaboration
• Facilitates meaningful internal and one-on-one calls

Cons:

• Limited to internal calls

Pricing:

• Free Plan: Essential AI meeting features with up to 5 notes and recordings per user, free forever.
• Pro Plan: $7/user/month
  Ideal for small teams needing up to 10 AI notes, recordings, and automation features.
• Business Plan: $15/user/month
  Unlimited AI notes, recordings, and CRM sync.
• Enterprise Plan: $25/user/month
  Advanced security, control, and analytics.

What do users say about Fellow?

Source: G2

Source: G2

6. Gong

Gong is a pioneer in the revenue intelligence space, helping large-size companies make better decisions based on customer conversations. It gives summaries of sales calls and meaningful insights from them.

Best for: Large enterprises as an AI note taker and revenue intelligence platform

Supported meeting platforms and dialers: Webex, Zoom, Google Meet, Microsoft Teams, GoTo Meeting, UberConference, RingCentral

Key features:

• Auto meeting recording and transcription: Get automated recording and transcripts of calls and skip manual note-taking.
• Speaker detection: Gong tags speakers in the transcript for better readability and context.
• AI summarized notes: Gong not only transcribes but also generates quick summaries of calls.
• Playlists: You can create playlists of meeting recordings based on topics.
• Activity dashboard: It offers a dashboard showing critical KPIs like team efficiency, deal pipeline health, etc.
• CRM integration: It has two-way integration to save transcripts and call highlights to appropriate CRM records automatically.
• Coaching recommendations and scorecards: It generates a scorecard of sales team members based on past calls to offer personalized guidance to the team based.
• Revenue forecast: Gong checks 300+ KPIs to predict deal outcomes and gives better revenue forecasts than CRM data.

Pros:

• Has a clear focus on the sales team only
• Offers targeted features for coaching sales teams
• Additional feature to analyzes and track customers' emails

Cons:

• Crowded dashboard hindering user experience
• Complex pricing with hidden costs and not a great fit for small and mid-size business
• No option to edit summarized notes
• Not scalable beyond sales and customer success
• Advanced privacy settings for internal and external calls are not available

Pricing: 

• Pricing not transparent

What do users say about Gong?

Source: G2

Source: G2

7. Fathom

Fathom is an AI meeting assistant used to enhance productivity during video calls. It records, transcribes, highlights, and summarizes meetings. It offers paid plans for teams, but has a generous free plan for individuals as well. 

Best for: Individuals as a free AI note taker

Supported meeting platforms and dialers: Zoom, Microsoft Teams, Google Meet

Key features: 

• AI-based transcripts and summaries: Fathom records and transcribes Zoom, Google Meet, or Microsoft Teams calls. It also provides a concise summary highlighting key moments. 
• Integrations with CRMs: It syncs call notes to CRM.

Pros: 

• Best for individual use

Cons:

• Poor transcription quality

Pricing:

• Free Plan: $0/month. Unlimited recordings, storage, and transcription.
• Premium Plan: $15/month
  Includes all Free features plus AI meeting summaries and action items.
• Team Edition: $19/month
  All Premium features with team collaboration tools and CRM integration.
• Team Edition Pro: $29/month
  All Team features plus enhanced security and advanced integrations.

What do users say about Fathom?

Source: G2

Source: G2

Is Avoma the right AI note-taker for you?

Most apps in the AI note-taking category offer similar features, so finding what's right for you depends on your use case.

If you are a business leader looking for a scalable solution that not only takes notes but also brings a system into chaotic sales and internal calls and offers data-driven insights, choose Avoma. Book a demo now!

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