Meetings can be a significant time drain, with many pre- and post-meeting activities involved. Research by Salesforce revealed that sales reps spend over 70% of their time on admin tasks around meetings (again, not attending meetings).
One major time suck in it is taking notes, sending them out, and uploading details to any project management tool. But you can win back those precious hours of your workweek by using an AI note-taking tool. It can generate real-time transcriptions and summarize key points automatically.
In this post, we will look at the 7 best AI note-taking tools, their features, pricing, pros, and cons.
Best AI note takers: quick comparison
AI Note Taker
Best For
Supported Meeting Platforms and Dialers
Pricing
Avoma
AI note taker/meeting assistant for SMBs, mid-market and enterprise companies.
Zoom, Google Meet, Microsoft Teams, GoTo Meeting, Webex, Lifesize, Highfive
- Free trial for 14 days
- AI Meeting Assistant: $19/user/month
- Conversation Intelligence: $59/user/month
- Revenue Intelligence: $79/user/month
Otter.ai
AI note taker for individuals, freelancers, and students
Zoom, Google Meet, Microsoft Teams
- Free: 300 min/month
- Pro Pack: $8.33/user/month (1,200 min)
- Business Pack: $20/user/month (6,000 min)
tl;dv
Meeting transcriptions and team collaboration
Zoom, Microsoft Teams, Google Meet
- Free Plan: Basic features
- Pro Plan: $18/user/month (unlimited notes)
- Business Plan: $59/user/month (advanced features)
Fireflies.ai
AI note-taker for voice calls
Zoom, Google Meet, Microsoft Teams, Webex, Skype, BlueJeans, GoTo Meeting, DialPad, Lifesize, Outreach, Aircall, RingCentral
- Free Plan: 800 min/month
- Business Plan: from $19/user/month
- Enterprise Plan: from $39/user/month
AI note taker and revenue intelligence for large enterprises
Webex, Zoom, Google Meet, Microsoft Teams, BlueJeans, GoTo Meeting, UberConference, RingCentral
Pricing not transparent
Fathom
Free AI note taker for individuals
Zoom, Microsoft Teams, Google Meet
- Free Plan: $0/month (unlimited recordings)
- Premium Plan: $15/month
- Team Edition: $19/month
- Team Edition Pro: $29/month
7 best AI note taker apps in detail
1. Avoma
Avoma (A very organized meeting assistant) is an advanced AI-powered note-taking app that helps teams automate workflows for sales and internal calls. It builds an entire workflow for calls by:
Identifying the type of call
Routing it to the right sales representative (if it's a sales call)
Using in-built meeting agenda templates to find which detail is important to capture in the call
Uploading call notes and transcripts to customer relationship management (CRM) tools (if needed).
Best for: Taking AI notes and revenue intelligence for SMBs, mid-market and enterprise companies.small and mid-size companies
Supported meeting platforms and dialers: Zoom, Google Meet, Microsoft Teams, BlueJeans, GoTo Meeting, UberConference, Lifesize, Webex
Key features:
Auto meeting recording and transcription: Avoma records and transcribes meetings so you can focus entirely on the conversation.
Speaker detection: You don't have to guess who said what. Avoma marks it for you in the transcript.
AI summarized notes: Avoma generates quick AI-powered summaries of calls and also identifies important topics around key factors like customer pain points, competitors mentioned, budget, action items, etc. in the calls. You can dive into these topics across all conversations.
Note-editing capabilities: You can edit AI-generated notes and transcripts to add further information.
Collaborative note editor: You can also collaborate on these meeting notes across functions and teams in real-timereal time.
Meeting scheduling: You don't need another tool to schedule meetings. You can create multiple scheduling pages for different calls like sales demo, interviews, etc.
Playlists: Curate playlists to keep the meeting recordings and notes organized.
Video snippets: Share important moments of meetings as a snippet or clip with teams or stakeholders. Highlight the section in the transcript and a video snippet is ready in a click.
Activity dashboard: Get a quick overview of the total number of conversations across your organization, both internal and customer-facing and time spent on them. You can also filter conversations based on the type of meetings, conversation stage, and more.
Lead routing: Set up lead routing rules to assign calls to the right salesperson.
CRM tools integration: Avoma integrates with CRM tools like SalesForce, Zendesk, Copper, Pipedrive, and Zoho and syncs call notes and transcripts automatically.
Coaching recommendations and scorecards: Avoma scores every conversation based on built-in rules. You can check individual call scores and aggregated AI scorecards for the team to train them. You can also get the option to customize scorecards further. Add custom rules based on your use case and generate manual scorecards.
Revenue intelligence: Avoma boosts companies' revenue by keeping a tab on deal conversations, highlighting deals that need attention, and projecting revenue.
Pros:
High transcription accuracy
Easy to use
Flexible pricing models
Helpful for coaching sales teams
Great for both external and internal meetings
Clearly defined access levels
Cons:
Designed for organizations. It is not the best fit for individuals, students, researchers, universities, etc.
Pricing:
Free Trial: Experience all features without restrictions for 14 days.
AI Meeting Assistant: $19/user/month Automates note-taking and scheduling with unlimited AI meeting assistance, transcription, and CRM/dialer integration.
Conversation Intelligence: $59/user/month Enhances coaching with AI scorecards, talk pattern insights, and smart trackers to improve team performance.
Revenue Intelligence: $79/user/month Optimizes pipeline reviews, forecasting, and win-loss analysis with automatic CRM updates and custom deal boards.
tl;dv (Too Long; Didn't View) is an AI-powered meeting recorder to summarize videos or meeting recordings. It supports teams to make the most of virtual meetings.
Best for: Meeting transcriptions and team collaboration
Supported meeting platforms: Zoom, Microsoft Teams, and Google Meet
Key features:
Auto recording and transcription: tl;dv records and transcribes meetings on platforms like Zoom, Google Meet, and Microsoft Teams.
AI-powered note-taking: You get a quick summary of key moments in meetings to increase productivity.
Speaker identification: It tags the right speakers in the transcription.
Video clip creation: You can create bite-sized video clips from longer meetings to share important moments with clients or team members.
Integration with collaboration tools: Can integrate with tools like Notion, Google Docs, Slack, Salesforce, and HubSpot to enhance workflow efficiency.
Pros:
Unlimited free plan with basic features
Cons:
Limited compatibility with video platforms and CRMs
No advanced features beyond analyzing transcripts or generating notes
Pricing:
Free Plan: Basic features for small teams and individuals, limited to meeting notes for 10 meetings only.
Pro Plan: Starts at $18/user/month Advanced features including meeting notes for unlimited meetings.
Business Plan: Starts at $59/user/month Includes advanced features like coaching and sales playbooks.
Fireflies.ai helps to transcribe, summarize, and analyze voice conversations. It also integrates with project management tools to increase team collaboration.
Best for: Taking AI notes for voice calls
Supported meeting platforms and dialers: Zoom, Google Meet, Microsoft Teams, Webex, Skype, BlueJeans, GoTo Meeting, DialPad, Lifesize, Outreach, Aircall, RingCentral
Key features:
Transcripts and summaries: Fireflies.ai automatically joins meetings to create transcripts (with speakers marked) and generate summaries.
Soundbites: You can create soundbite snippets from the call to share with team members.
Project management: It automatically creates tasks in project management tools by picking action items from call summaries.
Scorecards: You can track the performance of each teammate by getting a summary of key points like talk-to-listen ratio, number of questions asked in calls, filler words used, etc.
CRM integration: It syncs summaries of customer meetings into CRM.
Pros:
High accuracy of transcriptions
Easily create call workflows by option to automatically update project management tools and CRM after meetings
Cons:
Video recording feature available in advanced plans only
Pricing:
Free Plan: Up to 800 minutes per user per month.
Business Plans: Start at $19/user/month Maximum bot recording time of 3 hours.
Enterprise Plans: Start at $39/user/month Maximum bot recording time of 4 hours.
Fellow is a collaborative meeting and productivity platform to enhance productivity for remote and hybrid teams. It offers a summary of calls, uploads details to project management, and brings a system to your internal calls.
Best for: Remote and hybrid teams for AI-based note taking/meeting assistant
Supported meeting platforms and dialers: Zoom, Microsoft Teams, and Google Meet
Key features:
Collaborative agendas: Fellow provides customizable templates to define agendas for calls, which team members can edit.
Real-time collaborative notes: It gives AI-transcribed meeting notes with summaries to save as minutes of meetings. It allows team members to access and edit these notes parallelly.
Integration with project management and productivity stack: You can build an entire workflow for calls by automatically creating tasks on project management tools, uploading meeting inputs to cloud storage, and sending nudges to Slack.
Pros:
Promotes team collaboration
Facilitates meaningful internal and one-on-one calls
Cons:
Limited to internal calls
Pricing:
Free Plan: Essential AI meeting features with up to 5 notes and recordings per user, free forever.
Pro Plan: $7/user/month Ideal for small teams needing up to 10 AI notes, recordings, and automation features.
Business Plan: $15/user/month Unlimited AI notes, recordings, and CRM sync.
Enterprise Plan: $25/user/month Advanced security, control, and analytics.
Gong is a pioneer in the revenue intelligence space, helping large-size companies make better decisions based on customer conversations. It gives summaries of sales calls and meaningful insights from them.
Best for: Large enterprises as an AI note taker and revenue intelligence platform
Supported meeting platforms and dialers: Webex, Zoom, Google Meet, Microsoft Teams, BlueJeans, GoTo Meeting, UberConference, RingCentral
Key features:
Auto meeting recording and transcription: Get automated recording and transcripts of calls and skip manual note-taking.
Speaker detection: Gong tags speakers in the transcript for better readability and context.
AI summarized notes: Gong not only transcribes but also generates quick summaries of calls.
Playlists: You can create playlists of meeting recordings based on topics.
Activity dashboard: It offers a dashboard showing critical KPIs like team efficiency, deal pipeline health, etc.
CRM integration: It has two-way integration to save transcripts and call highlights to appropriate CRM records automatically.
Coaching recommendations and scorecards: It generates a scorecard of sales team members based on past calls to offer personalized guidance to the team based.
Revenue forecast: Gong checks 300+ KPIs to predict deal outcomes and gives better revenue forecasts than CRM data.
Pros:
Has a clear focus on the sales team only
Offers targeted features for coaching sales teams
Additional feature to analyzes and track customers' emails
Cons:
Crowded dashboard hindering user experience
Complex pricing with hidden costs and not a great fit for small and mid-size business
No option to edit summarized notes
Not scalable beyond sales and customer success
Advanced privacy settings for internal and external calls are not available
Fathom is an AI meeting assistant used to enhance productivity during video calls. It records, transcribes, highlights, and summarizes meetings. It offers paid plans for teams, but has a generous free plan for individuals as well.
Best for: Individuals as a free AI note taker
Supported meeting platforms and dialers: Zoom, Microsoft Teams, Google Meet
Key features:
AI-based transcripts and summaries: Fathom records and transcribes Zoom, Google Meet, or Microsoft Teams calls. It also provides a concise summary highlighting key moments.
Integrations with CRMs: It syncs call notes to CRM.
Pros:
Best for individual use
Cons:
Poor transcription quality
Pricing:
Free Plan: $0/month. Unlimited recordings, storage, and transcription.
Premium Plan: $15/month Includes all Free features plus AI meeting summaries and action items.
Team Edition: $19/month All Premium features with team collaboration tools and CRM integration.
Team Edition Pro: $29/month All Team features plus enhanced security and advanced integrations.
Most apps in the AI note-taking category offer similar features, so finding what's right for you depends on your use case.
If you are a business leader looking for a scalable solution that not only takes notes but also brings a system into chaotic sales and internal calls and offers data-driven insights, choose Avoma. Book a demo now!
The all-in-won AI platform to automate note-taking, coaching, and more